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Nights Away Notification

Notify us of your planned nights away.

Let us know about any overnight activities you have planned, this will be emailed directly to the DC for approval. Please Note there is no requirement to also complete a printed NAN Form.

PURPOSE AND USE: This form provides the information a Commissioner requires to APPROVE an event to take place (i.e. POR 9.1b/9.1c). The Permit holder is responsible for ensuring that the appropriate Commissioner is informed about each section attending a nights away event. For all Nights Away events the information below should be with your Commissioner (or appointee) 7 days before the event (in normal circumstances). Please ensure that your GSL /DESC is also aware of the event.

DATA PROTECTION: This form is used to collect information about you and your team for the purpose of approving this nights away activity, this is to be used by your Commissioner. As part of this form we collect personal data about you and your team, this detail is required so that we can check that everyone meets the membership and vetting requirements for the event and that appropriate permit holders are in place. We do not share your personal data provided in this form with any third parties.

Submit a NAN

    Which District Commissioner do you need to inform?:

    Your details

    Event information

    Has an Event Passport Been Issued?



    • GSL/DESC has been made aware of event
    • The written risk assessment for this nights away event has been shared with the DC
    • The risk assessment will be communicated to adults and young people involved in the event, in an appropriate manner, in order for them to understand the risks and how these will be managed


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